Policy

An elegant banquet for VIP alumni? Tasty and nutritious boxed lunches for a meeting or seminar? A fun homecoming barbecue? Whatever your vision is, we’re here for you. With 30 years of experience as caterers and event professionals, we delight in attending to the details of your event — whether it’s big or small.

Our flexible, seasonally inspired catering menus are just the start. Have a big event on the horizon? Your Bon Appétit chef will collaborate with you to create a custom menu that fits the style of your event and the tastes of your guests. As is the case with all of the food we cook at Beloit College, our catered meals are always made from scratch with ingredients inspired by the season, many of which are sourced locally.

But, our commitment to you doesn’t stop with the food. Our events team offers creative planning services to help you make your vision come to life. On the day of your event, they’ll be right there with you to ensure that everything from decor and setup to service and event flow are thoughtfully and professionally executed.

EQUIPMENT RENTALS | a perfectly styled event sometimes requires additional equipment rentals and specialty linens. Please give us at least 3 business days in advance notice, to meet our vendor ordering and delivery timelines. Equipment is subject to availability. Please call the Catering Office for pricing and availability.

How else can we make your event amazing? Let us know! We’ll work together to create a wonderful experience for your guests.

DIETARY ACCOMMODATIONS | Bon Appétit is able to accommodate most medical dietary needs and requests. We have an extensive made without gluten-containing ingredients program and the ability to work with other food allergies, restrictions, and dietary preferences. Our experienced staff can execute your vision with unparalleled service and taste. To initiate conversation and determine the best way to meet your needs and customize your menu, please contact the catering office.

ORDERING DEADLINES | to ensure availability of service and menu items please place your orders at least 48 hours in advance. For last-minute catering requests please contact the catering department, and we will do our best to accommodate you.

DELIVERY FEE AND MINIMUM ORDER | there is a minimum of 10 orders per menu item. A delivery charge of $25 will be added to all orders not reaching a minimum.

CHINA, DISPOSABLE, AND GLASSWARE SERVICE | events can be placed using either disposable cups, plates and utensils, or with Bon Appétit’s stock of standard china, flatware and glassware. China, glassware and silverware are included with events up to 150 guests, at no additional charge. Events over 150 may incur additional rental fees. Disposable ware is included with all off site catering. China may be rented at an additional cost. Please inquire with the catering department regarding pricing.

SERVICE CHARGE | events taking place in Pearson’s Hall or Chapin Hall, are not subject to a service charge. Events taking place outside of Pearson’s or Chapin are subject to a service charge of $20, or 15% of the total invoice, whichever is greater.

EXTERNAL CATERING | catering events not associated with Beloit College or taking place off campus, are subject to a service charge of 19.5% of the total invoice plus 5.5% tax.

EVENT STAFF | some events may require additional service staff to meet your events requirements. Event staff service will be charged per hour per server with a 4 hour minimum. Catering prices include a minimum service staff determined by the service option chosen:

• PASSED SERVICE — 3 hours of service provided for your event. One hour set up, one hour service, one hour of breakdown. Any additional time will be billed per hour. * 1 attendant per 50 guests
• BUFFET SERVICE — 3 hours of service provided for your event. One hour set up, one hour buffet and one hour breakdown. Any additional time will be billed per hour. * 1 attendant per 35 guests
• TABLE SERVICE — 4 hours of service provided for your event. One and a half hours of set up, one hour table service, 1 1/2 hours of breakdown. Any additional hours will be billed per hour. * 1 attendant per 25 guests
• RECEPTION AND DINNER SERVICE — 5 hours of service provided for your event. One and a half hours of set up, one hour reception, one hour table/buffet service, and 1 1/2 hours of breakdown. Any additional hours will be billed per hour. * 1.5 attendant per 25 guests

LABOR CHARGES | if needed additional service, staff will be billed at the following rates:

• attendant wait staff — 25.00 per hour 4 hour minimum*
• beverage server — 25.00 per hour 4 hour minimum*
• chef/carver — 30.00 per hour 3 hour minimum**
  * 1 hour set up, 2 hours service, 1 hour breakdown
  ** 1 hour set up, 1 hour service, 1 hour breakdown

CANCELLATION FEE | customers are responsible for paying 50 % of the total invoice, plus $100 in labor for any orders canceled within 24 hours of the event.

PAYMENT OPTIONS | we accept cash, check, credit cards or department charges. Payment information must be submitted to confirm your order. All Beloit College orders must provide department number at time of order.

BELOIT COLLEGE EVENTS PAGE Looking to book an event at Beloit College? Do you need tables, chairs, trash bins or other items that Bon Appétit doesn't provide? Please visit the Beloit College Events page for further details. https://www.beloit.edu/offices/college-events/ More Beloit College Event information can be found here: https://www.beloit.edu/offices/college-events/campus-events/campus-resources/